Get Inside the Mind of the Bidder: Understanding Tendering from the Tender Writer’s Perspective

Understanding tendering from the perspective of a professional tender writer is the key to learning how to produce a successful bid. Our tender writers have experience in a variety of sectors and work with clients across the globe. So far, we have worked with clients in over 47 countries and secured over £15 billion in direct contract wins for our clients.

In this blog, we will cover what is tendering, the tendering process, top tips from a professional tender writer and where you can find tender writing support and free tender learning courses!

What is Tendering?

Let’s start with the basics…

Tendering is the process of submitting an offer for goods or services, typically in response to a formal invitation (ITT) to do so. During the tendering process, prospective suppliers will present their offers to a buyer in an attempt to win the contract for supplying the goods or services. Tendering processes are used to ensure fairness and transparency for both buyers and suppliers.

The Tendering Process

In case you are unfamiliar with the tendering process, here is a brief summary of the key stages:

1. Pre-Tendering Preparation

This is the planning and research phase of the tendering process. In this step, companies make sure that they meet the qualifications necessary to tender for the project. 

2. Bidding Submission

This step involves preparing and submitting a bid in response to the tender notice or invitation. Companies must offer all requested documents and information and ensure they meet all requirements of the tender, such as the specified due date.

3. Reviewing & Evaluation

After all bids have been received, the procuring authority will assess and evaluate each bid. This is done by comparing and ranking the bids to determine which one offers the best value for money.

4. Unsuccessful Tenders

After all bids have been evaluated, those that aren’t successful may be informed by the procurer and asked to withdraw. They may also be invited to a debriefing to understand why their bid was unsuccessful. 

5. Contract Award

The last step in the tendering process is awarding the contract to the successful bidder. This will generally be communicated in writing, alongside the contract signed between the two parties. This contract includes the terms and conditions agreed to by both parties involved in the tender process.

5 Top Tips from Our Bid Writers 

1. Read the Tender Requirements

Make sure to thoroughly understand the requirements before submitting a proposal. It is vital that you can deliver on all of the buyer’s requirements, otherwise there is no point bidding on that opportunity.

2. Tailor Your Response

Demonstrate your unique experience and skillset. Provide evidence of your expertise which is relevant to the requirements of the contract through case studies. 

3. Pay Attention to Detail

Each section should be clear and concise, using facts and figures to back up your statements. Top tip: Name everyone in your team who will be delivering on each requirement. Make your proposal precise and leave no room for questions!

4. Demonstrate Enthusiasm

Showcasing your passion for the project will help you stand out from other applicants. The best way to demonstrate your passion is through evidence of your experience to back up your interest.

5. Make Use of Helpful Resources

There are plenty of online resources and templates available to assist in the tender writing process. Need help with your tender response? We can take a look at your requirements and write the response for you!

Anything else we can help with?

If you have any more questions then Tender VLE will have the answers for you.

Join the UK’s first-ever virtual learning environment to offer a range of free tender-related videos. Whether you have years of tendering experience or are starting out from scratch, Tender VLE will have something for you.

Think there’s something missing? If you can’t find the answers you’re looking for, then tell us more about the content you’d like to see!

See something you like? Contact our team for a quick chat and start your Tender VLE journey today.